MANNING CLARK HOUSE INCORPORATED
RULES OF THE ASSOCIATION
RULES OF MANNING CLARK HOUSE INCORPORATED
TABLE OF PROVISIONS
PART I – PRELIMINARY
PART II – OBJECTS
PART III – REGISTRATION AS A CULTURAL
PART IIIA SPONSORSHIP
- Membership qualifications
- Application for membership
- Honorary Life Membership and Life Membership
- Membership entitlements not transferable
- Cessation of membership
- Resignation of membership
- Fee, subscriptions etc.
- Members’ liabilities
- Disciplining of members
PART V – THE COMMITTEE
- Powers of the committee
- Constitution and membership
- Election of committee members
- Removal of committee members
- Committed meetings and quorum
- Delegation by committee to sub-committee
- Voting and decisions
PART VI – GENERAL MEETINGS
- Annual general meetings – holding of
- Annual general meetings – calling of and business at
- General meetings – calling of
- General meetings -procedure and quorum
- Presiding member
- Making of decisions
- Appointment of proxies
PART VII – MISCELLANEOUS
- Funds – source
- Funds – management
- Alteration of objects and rules
- Common seal
- Custody of books
- Inspection of books
- Service of notices
PART I – PRELIMINARY
(1) In these rules, unless a
contrary intention appears –
“Association” means Manning Clark House incorporated;
“financial year” means the year ending on 30 June in each year;
“member” means a member, however described, of the association;
“ordinary committee member” means a member of the committee who is not an
office-bearer of the association as referred to in paragraph 12 (1) (a);
“person” includes an incorporated body;
“secretary” means the person holding office under these rules as secretary of the
association or, where no such person hold that office, the public officer of the
“the Act” means the Associations Incorporation Act 1991
‘the director’ means the person appointed by the committee to conduct the actitivities of the association on behalf of the committee;
“the Regulations” means the Association Incorporation Regulations.
(2) In these rules-
- a reference to a function includes a reference to a power, authority and
- a reference to the exercise of a function includes, where the function
power, authority or duty, a reference to the exercise of the power or authority
or the performance of the duty.
(3) The provisions of the Interpretation Act 1967 apply to an in
respect of these rules
in the same manner as those provisions would so apply if these rules were an
instrument made under the Act.
PART II – OBJECTS
Inspired by the vitality and impact of the lives and work of Manning and Dymphna Clark based on their home at 11 Tasmania Circle, Forrest in the ACT, the association is formed for the following objects:
(1) To build on Manning and Dymphna Clark’s example by promoting a wide-ranging program of intellectual, cultural and social activities in Canberra and elsewhere in Australia.
(2) Among the specific objects for achieving the principal object in subrule (1) are:
(a) in cooperation with the Clark family, to lease the house and grounds at 11 Tasmania Circle, Forrest at a nominal rent and maintain them as a heritage property at the centre of the association’s program of activities;
(b) to promote, encourage and nurture the production of creative and scholarly writing and communication (especially but not only in Australian history and literature, and the literature of Australian history) and of visual and performing arts works;
(c) to promote and encourage vigorous discussion and debate in Australian society on issues of public importance and in all areas of scholarly interest;
(d) to promote and encourage a liberal education in the humanities, the social and natural sciences and the visual and performing arts.
(3) The association may use all appropriate means to carry out the objects stated in subrules (1) and (2) including:
(a) organising, supporting and hosting, in Canberra and elsewhere:
(i) lectures, classes, addresses, seminars, debates, conferences, symposia and similar events;
(iii) book launches, readings and social gatherings;
(iv) meetings and other functions;
(b) through a program of visiting/residential scholars, providing facilities and opportunities for Australian and overseas scholars, creative artists, writers, community leaders and others to assist their studies and work;
(c) conducting teaching and research programs and publication through appropriate media in the areas referred to in paragraphs (2) (b) and (d), in particular in the fields of literature, history and the visual and performing arts;
(d) making the late Manning Clark’s library available for research by individual writers, scholars and artists;
(e) co-operating with Australian institutions of learning and other appropriate institutions and organisations in pursuit of common goals.
PART III – REGISTRATION AS A CULTURAL ORGANISATION
3. The association must at all times be registered on
the register of cultural
organisations established under Division 30 Subdivision 30-F of the Income Tax
Assessment Act and comply with the eligibility criteria for continued registration.
- The association must not pay any of its financial surplus, or give any
of its property
to its members,
- The association must maintain a public fund –
- to which gifts of money or
property can be made and credited for the principal
purposes of the association;
- that does not receive any other money or property.
- Gifts made to the public fund referred to in clause 5. above, or any money received as a result of such gifts, must only be used for the principal purposes of the association.
- If upon winding-up or dissolution of the association, there remains any
payment of all its debts and liabilities, the surplus property must not be paid to or
distributed amongst the members, but must be transferred to some other
organisation or organisations that –
- has objects similar to the association;
- whose rules prohibit the distribution of its income amongst its members;
- is eligible for tax deductibility of gifts under subdivision 30-B of the Income Tax Assessment Act; and
- is listed on the Register of Cultural Organisations maintained under the Income Tax Assessment Act.
PART IIIA – SPONSORSHIP
Clark House may, by resolution of the committee, enter into one or more
sponsorship agreements with external organisations the aims and objectives of
which are broadly sympathetic to those of Manning Clark House. For the purposes of subrule 18(1), no more
than one of these organisations may be designated as Manning Clark House’s
PART IV – MEMBERSHIP
8. Membership qualifications
A person is qualified to be a member if-
- the person is a person referred to in paragraph 21 (2)
(a) or (b) of the Act
and has not ceased to be a member of the association at any time after
incorporation of the association under the Act; or
(b) the person has applied for membership in accordance with subrule 9(1), and has not been refused membership by the Committee in accordance with subrule 9(3).
9. Application for membership
(1) An application of a person* for membership of the association must be:
- in writing in the form approved by the Committee which may be amended from time to time to take account of new forms of membership and to suit the association’s purposes;
- lodged with the Director of the association; and
- accompanied by the payment of the relevant fee.
*Note: “person” includes a corporation or an incorporated association.
- Subject to subrule (3), the Director must, as soon as practicable after receiving an application for membership, cause the applicant’s name to be entered in the register of members, and upon the name being so entered, the applicant becomes a member of the association
- The Director may refer an application to the committee which may accept or refuse to accept that application.
10. Honorary Life Membership and Life Membership
- The committee may if it thinks fit recommend to an
Annual General Meeting that one
or more members be elected as an Honorary Life Member or Honorary Life
Members, and the Annual General Meeting may elect the person or persons
- A person may become a Life Member of the association
on payment of the fee
determined in accordance with subrule 14(3).
11. Membership entitlements not transferable
A right, privilege or obligation which a person has by reason of being a member of the association –
- is not capable of being transferred or transmitted to another person; and
- terminates upon cessation of the person’s membership
12. Cessation of membership
A person ceases to be a member of the association if the person-
- dies or, in the case of a body corporate, is wound up;
- resigns from membership of the association;
- is expelled from the association; or
- fails to renew membership of the association.
13. Resignation of membership
- A member is not entitled to resign from membership of
the association except in
accordance with this rule.
- A member who has paid all amounts payable by the
member to the association may
resign from membership of the association by first giving notice (being not less than one month or, if the Committee has determined a shorter period, that shorter period) in writing to the Director of the member’s intention to resign and, upon the expiration of the period of notice, the member ceases to be a member.
- Where a person ceases to be a member, the Director
shall make an appropriate
entry in the register of members recording the date on which the member ceased
to be a member.
14. Fee, subscription etc.
- The annual membership fee of the association is such an amount or amounts that has or have been determined by resolution of the Committee, from time to time, to apply to members or a class of members. For the purposes of this subrule, neither members of the committee nor their relatives constitute a class of members.
(2) The fee for Life Membership of the association is an amount as is determined by resolution of the Committee from time to time.
(3) A person can become a member at any time during the calendar year and their renewal is payable each year on the anniversary of their having joined the association.
15. Members’ liabilities
The liability of a member to contribute towards the payment of the debts
of the association or the costs, charges and expenses of the winding up of the association
is limited to the amount, if any, unpaid by the member in respect of membership of the association as
required by rule 14.
16. Disciplining of members
(1) Where the Committee is of the opinion that a member
persistently refused or neglected to comply with a provision of these
persistently and wilfully acted in a manner prejudicial to the interests of
the committee may by resolution-
- expel the member from the association; or
- suspend the member from such rights and privileges of
membership of the
association as the Committee may determine for a specified period.
- A resolution of the Committee under subrule (1) is of no effect unless the committee, at a meeting held not earlier than 14 days and not later than 28 days after service on the member of a notice under subrule (3), confirms the resolution in accordance with this rule.
- Where the Committee passes a resolution under subrule
(1), the Secretary shall, as
soon as practicable, cause a notice in writing to be served on the member –
(a) setting out the resolution of the Committee and the grounds on which it is
(b} stating that the member may address the Committee at a meeting to be held not earlier than 14 days and not later than 28 days after service of the notice;
(c) stating the date, place and time of that meeting and
(d) informing the member that the member may
do either or both of the
(i) attend and speak at the meeting;
(ii) submit to the Committee
at or prior to the date of the meeting written representations relating to the
(4) Subject to section 50 of the Act, at a meeting of the Committee
mentioned in subrule
(2), the Committee shall
(a) give to the member mentioned in subrule (1) an opportunity to make oral representations;
- give due consideration to any written representations
submitted to the
Committee by that member at or prior to the meeting and
- by resolution determine whether to confirm or to
revoke the resolution of the
Committee made under subrule (1)
- Where the Committee confirms the resolution under
subrule (4) the Secretary shall
within 7 days after that confirmation, by notice in writing inform the member of that
- A resolution confirmed by the Committee under sub-rule
(4) takes effect from the
date of confirmation by the Committee.
PART V – THE COMMITTEE
17. Powers of the committee.
The committee, subject to the Act, the Regulations, these rules, and to any resolution passed by the association in general meeting –
(a) shall control and manage the affairs of the association;
(b) may exercise all such
functions as may be exercised by the association other than those functions that are required by these rules to be
by the association in general meeting; and
- has power to perform all such acts and do all such things as appear to the committee to be necessary or desirable for the proper management of the affairs of the association,
- Constitution and membership
- The committee consists of
- the office-bearers of the association; and
- up to 7 ordinary committee members,
each of whom shall be elected pursuant to rule 19, or appointed in accordance with subrule (6);
- one ordinary committee member appointed by the Clark family in writing from time to time; and
- where the committee by resolution identifies an organisation as the association’s major sponsor for the purposes of this paragraph – one ordinary committee member appointed in writing by that sponsor from time to time during the period of the sponsorship.
- The office-bearers of the association shall be –
(a) the president;
(b) the vice-president;
(c) the treasurer; and
(e) the secretary.
- Each member of the committee shall, subject to these rules, hold office until the conclusion of the annual general meeting following the date of the member’s election, but is eligible for re-election.
- The term of office of an ordinary committee member referred to in paragraph (c) of subrule (1) ceases upon the termination of that appointment by the Clark family.
- The term of office of an ordinary committee member referred to in paragraph (d) of subrule (1) ceases upon the termination of the relevant sponsorship for whatever reason.
- In the event of a vacancy in the elected membership of the committee, the committee may appoint a member of the association to fill the vacancy and the member so appointed shall hold office, subject to these rules, until the conclusion of the annual general meeting next following the date of the appointment.
- In the event of a vacancy in the office of an ordinary member of the committee appointed in accordance with paragraph (c) of subrule (1), the Clark family may appoint another person as its representative in accordance with that paragraph. A vacancy may occur in any of the circumstances referred to in paragraphs (a), (c) and (e) to (g) of rule 22.
- In the event of a vacancy in the office of an ordinary member of the committee appointed in accordance with paragraph (d) of subrule (1), the association’s major sponsor may appoint another person as its member on the committee in accordance with that paragraph. A vacancy may occur in any of the circumstances referred to in paragraphs (a), (c) and (e) to (g) of rule 22.
19. Election of committee member
(1) Nomination of candidates for election as office-bearers of the association or as ordinary committee members referred to in paragraph (b) of subrule 18(1) –
(a) shall be made in writing, signed by 2 members of the association and accompanied by the written consent of the candidate (which may be endorsed on the nomination form); and
(b) shall be delivered to the secretary of the association not less than 7 days before the date fixed for the annual general meeting at which the election is to take place,
- If insufficient nominations are received to fill all vacancies on the
candidates nominated shall be deemed to be elected and further nominations shall
be received at the annual general meeting.
- If insufficient further nominations are received, any vacant positions
the committee shall be deemed to be vacancies.
- If the number of nominations received is equal to the number of vacancies
filled, the persons nominated shall be taken to be elected.
- If the number of nominations received exceeds the number of vacancies to
a ballot shall be held.
- The ballot for the Election of office-bearers and ordinary committee members shall
be conducted at the annual general meeting in such manner as the committee may-direct.
- A person is not eligible to simultaneously hold more than 1 position on the committee.
- The secretary of the association shall, as soon as practicable after
as secretary, notify the association of his or her address.
- The secretary shall keep minutes of-
- all elections and appointments of office-bearers and ordinary committee members;
- the names of members of the committee present at a committee meeting or a general meeting; and
(c) all proceedings at committee meetings and general meetings,
(3) Minutes of proceedings at a meeting shall be signed by the person
presiding at the
meeting or by the person presiding at the next succeeding meeting.
(1) The Treasurer of the association is responsible to the association for ensuring performance of the following –
- collection and receipt of all moneys due to the association and making
payments authorised by the association;
- keeping correct accounts and books showing the financial affairs of the
association with full details of all receipts and expenditure connected with the
activities of the association;
- preparation of the statement of the association’s accounts in respect of
- compliance with all requirements of the Act from time to time, and any
legal requirements, relating to the association’s financial affairs.
(2) The association or the committee may –
- require the Director of the association to perform duties relating to the association’s financial affairs;
- approve such assistance for the Director in performing duties relating
association’s financial affairs as it considers necessary.
For the purposes of these rules, a vacancy in the office of a member of the committee occurs if the member-
- ceases to be a member of the association;
- resigns the office;
- is removed from office pursuant to rule 23;
- becomes an insolvent under
administration within the meaning of the
- suffers from mental or physical incapacity;
- is disqualified from office under subsection 63(1) of the Act; or
- is absent without the consent of
the committee from all meetings of the
committee held during a period of 6 months,
23. Removal of elected committee members
The association in general meeting may by resolution, subject to section 50 of the Act, remove any member of the committee elected in accordance with rule 19.
24. Committee meetings and quorum
- The committee shall meet at least 3 times in each calendar year at such
time as the committee may determine.
- Additional meetings of the committee may be convened by any member of
- Oral or written notice of a meeting of the committee shall be given by
to each member of the committee at least 48 hours (or such other period as may be
unanimously agreed upon by the members of the committee) before the time
appointed for the holding of the meeting,
- Notice of a meeting given under subrule (3) shall specify the general
nature of the
business to be transacted at the meeting and no business other than that business
shall be transacted at the meeting, except business which the committee members
present at the meeting unanimously agree to treat as urgent business.
- Any 3 members of the committee constitute a quorum for the transaction
business of a meeting of the committee.
- No business shall be transacted by the committee unless a quorum is
if within half an hour after the time appointed for the meeting a quorum is not
present the meeting stands adjourned to the same place and at the same hour of
the same day in the following week.
- If at the adjourned meeting a quorum is not present within half an hour
after the time
appointed for the meeting, the meeting must be dissolved.
(8) At meetings of the committee-
(a) the president or in the absence of the president, the vice-president shall preside; or
(b) if the president and the vice-president are absent, 1 of the remaining members of the committee may be chosen by the members present to preside.
25. Delegation by committee to sub-committee
committee may, by instrument in writing, delegate to 1 or more sub-committees
(consisting of such member or members of the associations as the committee thinks
fit) the exercise of such of the functions of the committee as are specified in the
instrument, other than –
(a) this power of delegation; and
(b) a function which is a function imposed on the committee by the Act, by any other law of the Territory, or by resolution of the association in general meeting.
- A function, the exercise of which has been delegated to a sub-committee
rule may, while the delegation remains unrevoked, be exercised from time to time
by the sub-committee in accordance with the terms of the delegation.
- A delegation under this rule may be made subject to such conditions or
to the exercise of any function, or as to time or circumstances, as may be specified
in the instrument of delegation.
- Notwithstanding any delegation under this rule, the committee may
exercise any function delegated.
- Any act or thing done or suffered by a sub-committee acting in the exercise
delegation under this rule has the same force and effect as it would have if it had
been done or suffered by the committee.
- The committee may, be instrument in writing, revoke wholly or in part
under this rule.
- A sub-committee may meet and adjourn as it thinks proper.
26. Voting and decisions
- Questions arising at a meeting of the committee or of any sub-committee
by the committee shall be determined by a majority of the votes of members of the
committee or sub-committee present at the meeting.
- Each member present a meeting of the committee or of any sub-committee
appointed by the committee (including the person presiding at the meeting) is
entitled to 1 vote but, in the event of an equality of votes on any question, the
person presiding may exercise a second or casting vote.
- Subject to
subrule 24(5), the committee may act notwithstanding any vacancy on
- Any act or thing
done or suffered, or purporting to have been done or suffered by
the committee or by a sub-committee appointed by the committee, is valid and
effectual notwithstanding any defect that may afterwards be discovered in the
appointment or qualification of any member of the committee or sub-committee.
27. Annual general meetings – holding of
- With the exception of the first annual general meeting of the
association shall, at least once in each calendar year and within the period of 5
months after the expiration of each financial year of the association, convene an
annual general meeting of its members.
- The association shall hold its first annual general meeting –
(a) within the period of 18 months after its incorporation under the Act; and
(b) within the period of 5 months after the expiration of the first financial year of the association.
(3) Subrules (1) and (2) have effect subject to the powers of the
under section 120 of the Act in relation to extensions of time.
28. Annual general meetings – calling of and business at
- The annual general meeting of the association shall, subject to the Act,
on such date and at such place and time as the committee thanks fit.
- In addition to any other business which may be transacted at an annual
meeting, the business of an annual general meeting shall be –
- to confirm the minutes of the last preceding annual general meeting and of any general meeting held since that meeting;
- to receive from the committee reports on the activities of the
during the last preceding financial year;
(c) to elect members of the committee, including office-bearers; and
- to receive and consider the statement of accounts and the reports that are
required to be submitted to members pursuant to subsection 73 (1) of the
- An annual general meeting shall be specified as such in the notice
convening it in
accordance with rule 30.
- An annual general meeting shall be conducted in accordance with the provision
29. General meetings – calling of
- The committee may, whenever it thanks fit, convene a general meeting of
- The committee shall, on the requisition in writing of not less than 5
per cent of the
total number of members, convene a general meeting of the association.
- A requisition of members for a general meeting –
(a) shall state the purpose of purposes of the meeting;
- shall be signed by the members making the requisition;
- shall be lodged with the secretary; and
- may consist of several documents in a similar form, each signed by 1 or
more of the members making the requisition.
- If the committee fails to convene a general meeting within 1 month after
the date on
which a requisition of members for the meeting is lodged with the secretary, any 1
or more of the members who made the requisition may convene a general meeting
to be held not later than 3 months after that date.
- A general meeting convened by a member or members referred to in
shall be convened as nearly as is practicable in the same manner as general meetings are convened by the committee and any member who thereby incurs expense is entitled to be reimbursed by the association for any reasonable expense so incurred.
- Except where the nature of the business proposed to be dealt with at a
meeting requires a special resolution of the association, the secretary shall, at least
14 days before the date fixed for the holding of the general meeting, cause to be
sent to each member, by a method specified in rule 43 of these rules, a notice specifying the place, date and time of the meeting and the nature of the business proposed to be transacted at the meeting.
- Where the nature
of the business proposed to be dealt with at a general meeting
requires a special resolution of the association, the secretary shall, at least 21 days
before the date fixed for the holding of the general meeting, cause notice to be sent
to each member in the manner provided in subrule (1) specifying, in addition to the
matter required under the subrule, the intention to propose the resolution as a
- No business other than that specified in the notice convening a general
shall be transacted at the meeting except, in the case of an annual general meeting,
business which may be transacted pursuant to subrule 28 (2).
- A member desiring to bring any business before a general meeting may
in writing of that business to the secretary who shall include that business in the next
notice calling a general meeting given after receipt of the notice from the member.
31. General meetings – procedure and quorum
(1) No item of business shall be transacted at a general meeting
unless a quorum of members
entitled under these rules to vote is present during the time the meeting is considering that item,
- 5 members present in person (being members entitled under these rules to
a general meeting) constitute a quorum for the transaction of the business of a
- If within half
an hour after the appointed time for the commencement of a general
meeting a quorum is not present, the meeting if convened upon the requisition of
members shall be dissolved and in any other case shall stand adjourned to the
same day in the following week at the same time and (unless another place is
specified at the time of adjournment by the person presiding at the meeting or
communicated by written notice to members given before the day to which the
meeting is adjourned) at the same place.
- If at the adjourned meeting a quorum is not present within half an hour
after the time
appointed for the commencement of the meeting, the members present (being not
less than 3 ) shall constitute a quorum.
32. Presiding member
(1) The president, or in the absence of the president, the
vice-president, shall preside
at each general meeting of the association.
(2) If the president and the vice-president are absent from a
general meeting, the
members present shall elect 1 of their number to preside at the meeting.
(1) The person presiding at a
general meeting at which a quorum is present may, with the consent of the
majority of members present at the meeting, adjourn the meeting from time to
time and place to place, but no business shall be transacted at an adjourned
meeting other than the business left unfinished at the meeting at which the
adjournment took place.
- Where a general meeting is adjourned for 14 days or more, the secretary shall give written or oral notice of the adjourned meeting to each member of the association stating the place, date and time of the meeting and the nature of the business to be transacted at the meeting.
- Except as
provided in subrules (1) and (2), notice of an adjournment of a general
meeting or of the business to be transacted at an adjourned meeting is not required
to be given.
34. Making of decisions
- A question
arising at a general meeting of the association shall be determined on
a show of hands and, unless before or on the declaration of the show of hands a poll
is demanded, declaration by the person presiding that a resolution has, on a show
of hands, been carried or carried unanimously or carried by a particular majority or
lost, or an entry to that effect in the minute book of the association, is evidence of
the fact without proof of the number or proportion of the votes recorded in favour of
or against that resolution.
- At a general meeting of the association, a poll may be demanded by the
presiding or by not less than 3 members present in person or by proxy at the
- Where the poll is demanded at a general meeting, the poll shall be taken-
immediately in the case of a poll which related to the election of the person to preside at the meeting or to the question of an adjournment; or
in any other
case, in such manner and at such time before the close of the meeting as the person presiding
directs, and the resolution of the poll on the matter shall be resolution of the meeting on that
- Subject to subrule (3), upon any question arising at a general meeting
association a member has 1 vote only.
- All votes shall be given personally or by proxy but no member may hold
- In the case of an equality of votes on a question at a general meeting,
presiding is entitled to exercise a second or casting vote,
- A member or proxy is not entitled to vote at any general meeting of the
unless all money due and payable by the member or proxy to the association has
been paid, other than the amount of the annual subscription payable in respect of
the then current year.
36. Appointment of proxies
Each member shall be entitled to appoint another member as proxy by notice given to the secretary no later than 24 hours before the time of the meeting in respect of which the proxy is appointed.
PART V – MISCELLANEOUS
37. Funds – source
funds of the association shai! be derived from entrance fees and annual
subscriptions of members, donations and, subject to any resolution passed by the
association in general meeting and subject to section 114 of the Act, such other sources as the committee determines.
- All money received by the association shall be deposited as soon as
without deduction to the credit of the association’s general bank account, or public
fund bank account (as the case may be),
- The association
shall, as soon as practicable after receiving any money, issue an
38. Funds – management
- Subject to Part II) of these rules and subject to any resolution passed
association in general meeting, the funds of the association shall be used in
pursuance of the objects of the association in such manner as the committee
- All cheques, drafts, bills of exchange, promissory notes and other
instruments shall be signed by any 2 members of the committee or employees of
the association, being members of the committee or employees authorised to do so
by the committee.
39. Alteration of objects and rules
Neither the objects of the association referred to in section 29 of the Act nor these rules shall be altered except in accordance with the Act.
40. Common seal
- The common seal of the association will be kept in the custody of the secretary.
- The common seal
shall not be affixed to any instrument except by the authority of
the committee and the affixing of the common seal shall be attested by the
signatures either of 2 members of the committee or of 1 member of the committee
and of the secretary,
41. Custody of books
Subject to the Act, the Regulations and these rules, the secretary shall keep in his or her custody or under his other control all records, books, and other documents relating to the association.
42. Inspection of books
The records, books and other documents of the association shall be open to inspection at a place in the Territory, free of charge, by a member of the association at any reasonable hour.
43. Service of notice
- For the purpose of these rules, a notice may be served by or on behalf
association upon any member by:
(a) giving it to the member;
(b) sending it by prepaid post to the member at the member’s address shown in the register of members;
(c) faxing it to a fax number of the member;
(d) emailing it to an email address of the member;
(e) leaving it, addressed to the member, at a home or business address of the member with someone who appears to be at least 16 years old and to live or be employed at the address.
- Where a document is sent to a person by properly addressing, prepaying
posting to the person a letter containing the document, the document shall, unless
the contrary is proved, be deemed for the purposes of these rules to have been
served on the person at the time at which the letter would have been delivered in
the ordinary course of post.